Turn inbox noise into a calm focus timeline.
Connect Gmail, sync the first 100 emails, and get a prioritized brief in minutes. Read-only access, encrypted storage, and zero sending on your behalf.
Before
Everything competes for attention
High-value work is buried under noise.
After
Your focus timeline
Today
3 replies neededPriority email triage, grouped by AI labels.
Yesterday
5 follow-upsPriority email triage, grouped by AI labels.
Day before
2 approvalsPriority email triage, grouped by AI labels.
AI clusters reveal which mailbox needs attention.
Features
Secure organization, built for scale.
MailFLow combines AI security with smart organization — phishing detection, encrypted summaries, and semantic search so teams stay safe and productive.
Phishing detection
AI flags suspicious senders, spoofed domains, and fraud patterns.
Read-only access
We can never send, delete, or modify your emails. Ever.
Focus timeline
See today, yesterday, day before. Everything else stays in history.
Signal Lab lanes
AI clustering highlights which mailbox needs action first.
Semantic search
Ask natural language questions and find the exact email fast.
AI summaries
Short, structured summaries for newsletters, threads, and updates.
Workflow
A clear sequence. No noise.
MailFLow ingests Gmail data, uses an OpenAI brain to label and prioritize, then gives your team the next best action. Simple enough to use every day.
Connect Gmail (read-only)
Authenticate in one click and link every mailbox you manage.
Build your focus view
Set your focus window and summary cadence in seconds.
First summary in minutes
We sync the first 100 emails and generate your brief.
Inbox snapshot
Priority inbox that reads like a report.
Sales
2 replies needed, 1 proposal pending
Support
3 escalations, 4 tickets resolved today
Finance
2 invoices, 1 vendor renewal
Signal Lab
See patterns humans miss.
Signal Lab uses AI clustering to group similar emails, surface urgent patterns, and help you prioritize the right mailbox at the right time.
Attention order
Signals rank mailboxes by urgency, not volume.
AI labels
Auto-categorize sales, support, billing, and risk.
Evidence deck
Click a signal to open the exact email cluster.
Security First
In the age of AI fraud, your inbox needs protection.
Phishing attacks increased 150% in 2025. MailFLow uses AI to detect suspicious patterns while keeping your data encrypted and private. We never send emails on your behalf — read-only access only.
Threat Detection
AI flags suspicious senders and phishing attempts
Read-Only Promise
We can never send, delete, or modify your emails
Privacy by Design
Your data stays yours — we never sell or share
GDPR Compliant
Full data rights, export, and deletion on request
Pricing
Simple plans for every inbox size.
Start free, then upgrade when you are ready to scale across mailboxes.
Trial
Trial
Full access while you test MailFLow.
- Mailbox limit: 1 mailbox
- AI summaries & labels
- Action items
- Priority alerts + Sheets export
- Unlimited sync
- Analytics dashboards
- Standard search
- Semantic search
- Signal Lab
Plan
Starter
The essentials to stay on top of one inbox.
14-day trial - 1 month free with coupon
- Mailbox limit: 1 mailbox
- AI summaries & labels
- Action items
- Priority alerts + Sheets export
- Unlimited sync
- Analytics dashboards
- Standard search
- Semantic search
- Signal Lab
Plan
Growth
For growing teams managing a handful of inboxes.
14-day trial - 1 month free with coupon
- Mailbox limit: Up to 5 mailboxes
- AI summaries & labels
- Action items
- Priority alerts + Sheets export
- Unlimited sync
- Analytics dashboards
- Standard search
- Semantic search
- Signal Lab
Plan
Scale
High-volume teams that need AI search.
14-day trial - 1 month free with coupon
- Mailbox limit: Up to 20 mailboxes
- AI summaries & labels
- Action items
- Priority alerts + Sheets export
- Unlimited sync
- Analytics dashboards
- Standard search
- Semantic search
- Signal Lab
FAQ
Answers for busy inbox owners.
Can I focus only on important email categories?
Yes. MailFLow prioritizes sales, support, finance, and personal mailboxes so you see what matters first.
How does AI label my inbox?
We use AI labels and embeddings to group similar emails. You can override labels any time.
Does it support semantic search?
Yes. You can search with natural language and quickly find any thread or summary.
Is it safe to connect Gmail?
Yes. MailFLow uses secure OAuth, encryption, and minimal data retention policies.
Get started
Build a calm inbox in one afternoon.
Start free, connect Gmail, and let MailFLow create your focus timeline.